2. The data you need is always hard to find
If you’re still filing everything away in paper files in a bank of filing cabinets, it’s not only inefficient, but you’re probably putting the business at risk. Paper-based filing systems are only as secure as the people who have access to the office where they are located.
Even if you’re the holder of the key, when bulky filing cabinets start to fill up with overflowing manila folders, it becomes difficult to keep the information organised. If you face an underpayment claim or are undergoing an audit by a Fair Work inspector, think of the time it takes to hunt down those important documents. It can be seriously stressful, and seriously time-consuming. And with no audit trail, who can say that it hasn’t been altered?
3. Human errors keep tripping you up
Sometimes, the sheer volume of paperwork and duplication from manual processes can be simply overwhelming and keeping you away from doing more strategic work. Spreadsheets are probably a large part of why you’re always busy doing busy things. They are also notoriously prone to human error.
With manual data entry, any kind of formula mistakes can seriously mess with everything from managing holiday allowances to your payroll calculations. And it can take ages to unravel it all when something goes awry.
4. You’re busy “being busy”, updating HR files
Employee self-service is all about helping employees and managers build a more self-sufficient work environment. Having HR self-service functionality is a must as it allows your colleagues to perform routine HR tasks themselves, rather than relying on you to do it for them. This includes updating their personal details, as well as acting as viewing and acknowledging workplace policies and other HR documents.
By reducing your employees’ reliance on you to perform day-to-day support tasks, you cut costs and response times while improving efficiency, productivity and compliance.